Records Management Certificate

This power-packed program will teach you how to manage electronic records and conquer the paper pile-up. The Records Management Online Training Program will give you an introduction to the profession of records and information management. It focuses on establishing and managing successful organization-wide records management programs.

The textbook and materials for this program are included. This online certificate program is offered in partnership with major colleges, universities, and other accredited education providers.

Objective

  • Upon successful completion of this program, you'll be able to:
  • Understand the business and legal benefits of establishing a records retention program
  • Explain how to conduct and document legal research on federal, state, and local records retention requirements
  • Establish guidelines for developing vital records operating procedures
  • Identify the various types of coding systems
  • Recommend solutions for common filing problems and for safeguarding the security and confidentiality of records
  • Identify the reasons for careful selection of records housing equipment and describe the criteria and considerations in selecting equipment
  • Explain how to establish an effective forms analysis program
  • Identify the scope and functions of mail management programs
  • Outline policies and procedures for establishing a records disposal system for a records center
  • Describe the principles of conservation of archival materials to ensure their permanent preservation

Details

Every organization and every individual has records! Business offices, government agencies, nonprofit groups, educational institutions, and medical facilities—just to name a few—must deal with enormous amounts of records on a daily basis. Executives and support staff are inundated with data and information in various formats.

A record is anything that provides information. A record may be on any type of media: paper or electronic, digital or analog, magnetic or optical, liquid or solid. In today's technological environment, organizations must learn how to handle records so that they can be used as needed in the future. Records must be managed from the time they are created or received through distribution, use, and maintenance, until they are finally destroyed or permanently archived.
The Records Management Online Training Program will give you a basic overview of records management terminology, concepts, and procedures to successfully manage records in today's offices. Regardless of the media on which the record is stored, it must be properly managed to be an asset to the organization. Another important component of a professional records management program is legality issues. A comprehensive, legally-sound records retention schedule must be developed and strictly followed so that the company is not held liable for problems that could have been avoided in the first place.

Should records be stored on paper, in an electronic format, in a microform? How is a records inventory conducted? What are the steps in the development of a company-wide records retention schedule? How are records archived? This program will assist you in making those decisions based upon certain characteristics of the records. Also, you’ll learn to code and file according to the rules established by the Association of Records Managers and Administrators (ARMA).

Upon registering, you're given six months to complete the program.

  • Registration + Fees

    Begins: Open enrollment | REGISTER

    Course: RMCX800.01

    Tuition: $1,895 | Prospective students of this program may be eligible for full or partial federal tuition assistance under the Workforce Innovation and Opportunity Act.

  • Outline

    1. What is Records Management? 

    1. The Role of Records Management
    2. Classifications
    3. Value
    4. Memory of a Business
    5. Life Cycle of Paper Records
    6. Common Problems

    2. Alphabetic Indexing Rules

    1. Consistency in Filing
    2. Key Unit of Names
    3. Rules of Filing

    Electronic File Management 

    1. The Database
    2. E-commerce
    3. Life Cycle of Electronic Records

     4. Alphabetic Records Management, Equipment, and Procedures

    1. Filing and Storage
    2. Storage Method
    3. Storage Equipment and Supplies
    4. Straight Line Tabs
    5. Choosing the Right Equipment
    6. Six Steps in the Records Management Procedure

    5. Storing, Retrieving, and Transferring Records

    1. Retention Schedule
    2. The Four Values of Records
    3. Record Cycle
    4. Common Methods of Records Transfer
    5. Software Capabilities

    6. Subject, Numeric, and Geographic Records Management

    1. Advantages and Disadvantages
    2. Arrangement
    3. Index Types
    4. Coding
    5. Number Types
    6. Databases

    7. Electronic and Image Records

    1. Magnetic and Optical Records
    2. Data Input Devices
    3. Copies
    4. Retention
    5. Records Safety and Security
    6. Microform
    7. RIM Software 

    8. Records and Information Management

    1. Elements of a RIM Program
    2. Ratios
    3. Responsibilities
    4. RIM Manual
    5. Goals
    6. Disaster Recovery
    7. Knowledge Management
    8. Records Retention Schedule

     

  • Requirements

    This program is compatible with the Windows XP and later operating systems and IE 7 and later browsers.

    This program can be taken on either a Mac or a PC. Your computer will need to have an Internet connection and e-mail capabilities.

    Adobe Flash Player and Adobe Acrobat Reader are required for this program.

    Click here to download the Acrobat Reader.

    Click here to download the Flash Player.

    ed2go will provide the required textbooks (Records Management, 9th Edition, Study Guide, and Simulation) for this program.

    Prerequisites

    There are no specific prerequisites for this program. The Records Management Online Training Program is for you if you want to enhance your records management knowledge or jump-start your career in the records management profession.

  • Instructor

    Tony Swaim has helped many clients, colleagues, and students reach their professional and personal goals. He has been an online instructor since 1998 and has taught at colleges and universities across the United States since 1981. Tony manages a successful consulting firm, and his industry experience includes 20 years of supply chain management. He earned a Doctorate in Business Administration from Kennesaw State University and holds professional certifications in six disciplines, including the Project Management Professional (PMP®) certification from the Project Management Institute (PMI®) and Certified Six Sigma Black Belt (CSSBB®) from the American Society for Quality (ASQ®).

  • FAQs

    1. Can I register for programs if I am an international student?

    Yes, because ed2go programs are online you never have to actually travel to the school. Most schools offer telephone or online registration.

    2. How long does it take to complete a program?

    All of our programs are self-paced and open enrollment, so you can start them when you want and finish them at your own pace. Upon registering, you're given six months to complete this program.

    3. Do I have to buy additional materials?

    All the materials you'll need are included, and their cost will be covered by your tuition. ed2go will ship all materials ground service upon enrollment.

    4. Can I get financial assistance?

    ed2go courses are non-credit courses, so they do not qualify for federal aid. In some states, vocational rehab or workforce development boards will pay for qualified students to take our courses.

    5. What happens when I complete the program?

    Upon successful completion of the program, you will be awarded a certificate of completion.

    6. Am I guaranteed a job?

    ed2go programs will provide you with the skills you need to obtain an entry-level position in most cases. We don't provide direct job placement services, but our facilitators and career counselors will help you build your resume and are available to give advice on finding your first job. Facilitators will also be available to use as a professional reference upon completion of the program. Potential students should always do research on the job market in their area before registering.

    7. Who will be my instructor?

    Each student is paired up with a facilitator for one-on-one interaction. The facilitator will be available (via e-mail) to answer any questions you may have and to provide feedback on your performance. All of our facilitators are successful working professionals in the fields in which they teach.

    8. What software or hardware do I need in order to take online programs and what are the system requirements?

    In order to take our online programs, you must have access to a computer and the Internet. You can access the program contents from any Web-enabled computer. You don't have to use the same computer to log-in to the program every time. We recommend that you have a word-processing program (Microsoft Word is best) and the latest version of Internet Explorer.

    9. Can I use a Mac?

    Yes, you can use a Mac for this program.

    10. How can I get more information about the program?

    If you have questions that are not answered on our website, please feel free to contact us via LIVE chat (click the button toward the top of the page). If you are visiting us during non-business hours, please feel free to send us a question using the "Contact Us" form to the right. You may also call us at 1-855-520-6806‪1-855-520-6806 FREE‬. We will answer your questions promptly.‬‬‬‬‬‬‬‬

    11. When can I start the program?

    Our programs are all open enrollment. You can register and start the program as soon as you are ready. Please note: Once the program curriculum is accessed online or through submission of a material shipment confirmation, refunds cannot be issued. 12. What if I don't have enough time to complete my program within the time frame provided? The time allotted to complete your program has been calculated based on the number of hours for each program, so don't worry too much about not completing in time. If, after a concerted effort, you are still unable to complete, your Student Advisor will help you work out a suitable completion date. Please note that a fee may be charged for an extension.

    12. What if I don't have enough time to complete my program within the time frame provided?

    The time allotted to complete your program has been calculated based on the number of hours for each program, so don't worry too much about not completing in time. If, after a concerted effort, you are still unable to complete, your Student Advisor will help you work out a suitable completion date. Please note that a fee may be charged for an extension.

  • Reviews

    "The online course offered more than I anticipated. I was very pleased with the course and instructor. I would recommend ed2go." 
- N.C., Kilgore College

    "The course was self-paced which allowed for work/education to be completed together. Any time I had a question, it was always answered well and in a timely manner." - A.B., University of North Florida

    "I liked being able to learn on my own time. Without that flexibility, I would not have been able to take the class.
" - B.B., Blackhawk Technical College