Degree Works Guide for Advisors

DegreeWorks Guide – Advisors

This guide is meant to support you in advising your students, providing an opportunity to share relevant advice and solutions corresponding to a given student’s real-time degree progress and classification. 

  • Accessing DegreeWorks
    • Log into MyLMU
    • Click on the DegreeWorks link
      • The DegreeWorks degree audit worksheet for student’s declared degree and major will automatically display; if the student has not declared a major, then only a list of courses will display. 

    Alternatively, you may also access DegreeWorks through PROWL.

    Once logged in, you will see the student search bar at the top of the page. Here you will input the following information to look up the particular student whose Degree Audit you are interested in viewing:

    • Student ID number for LMU, or Loyola Law School ID (noted as “LLS”) 

    If the ID number is not known, click on the “Find” icon to search with any of the following other criteria:

    • Student name
    • Degree
    • Major
    • Level (undergraduate or graduate)
    • Classification (based solely on a student’s current number of credit hours)

    The audit will default to the first priority program as declared in Banner. If you do not see the degree you expected for a particular student, click on the drop-down arrow under the degree.

    If your student is pursuing two different degrees, the second one can be viewed here as well.

    DegreeWorks gives you the ability to do a “Degree Audit,” which means you can visually see how the classes the student is taking or planning to take fulfill the various requirements needed for the degree. The Degree Audit has a “dynamic refresh” capability, which means there is no need to hit refresh when any new date is entered; any changes you made will automatically be reflected in the audit.

    Toward the top of the page, you will see two possible tabs: Worksheets and Plans

  • Plans Tab

    This tab is not currently functional for LMU students, but will be added during the 2017-2018 school year.

  • Worksheets Tab

    This is the first tab visible for students. From here you can access the Worksheets tool, What If tool and Look Ahead tool. There are two formats available that you can choose from the “Format” drop-down menu.

  • Worksheets Tool

    From the Worksheets tool, an actions toolbar will be visible above the Degree Audit. The following are accessible here:

    “Format” Drop-Down Box:

    • You can choose either “Student View” audit (the default) or “Registration Checklist” audit.

    “View” Button:

    • If you want to view a different type of audit, select the option from the “Format” dropdown menu and then click the "View" button.

    “Save as PDF” Button:

    • This will allow you to save your current audit.
    • To best retain formatting, it is recommended to save as a PDF and then print rather than trying to print your audit straight from Degree Works.

    Class History:

    • Lists completed coursework by term in a new window.

    *This is NOT an official transcript and should not be treated as such. 

  • Degree Audit: Student View

    Through the Worksheets tool’s “Student View” you can see the requirements your student must meet for the degree. It applies courses the student taken to each requirement in the most advantageous manner. 

    A green checkmark in the box to the left of the requirement indicates that requirement has been met. If it has not, the box will empty and “Still Needed” will be noted in red text.

    A single squiggly mark (~) in the box indicates the requirement is in progress and assumes it will be met once that course is complete (this means finishing the course and receiving a passing grade). Credit hours will also be shown in parenthesis for any in-progress courses until they are completed. 

    There are few different sections in the Degree Audit:

    • Student View Block:Presents the basic student information as well as all advisors assigned to the student.
      • Each name is hyperlinked so a student can email their advisor directly from this page.
      • The overall GPA is extracted from Banner. If a major, minor or other program (or advisor) is not listed then it has not been declared or assigned.
    • Degree Block: Here you will find information specific to a student’s specific degree (e.g., bachelor of arts in English), which includes what is required for their particular major.
      • Some examples of information included here are minimum semester hours, minimum GPA, etc. 
    • University Core Curriculum Block: This section goes in-depth about specific types of courses for meeting the LMU’s core curriculum requirements.
    • Flagged Course Requirements Block: Courses in writing, oral skills, information literacy, quantitative literacy and engaged learningthat build on and reinforce the skills and critical thinking that students have obtained in the Foundation courses. Flagged courses may be found in the requirements for the major, minor, other Core classes or in an elective course. 
    • Major Block: Coursework and other specific requirements necessary for a student’s specific major are displayed here.
    • Concentration Block: Coursework and other specific requirements necessary for a student’s major concentration (i.e., emphasis or track) are displayed here.
    • Minor Block: Coursework and other specific requirements necessary for a student’s specific minor are displayed here.
    • Upper Division Block: This section displays the upper division courses a student has taken either at LMU or from a previous school.  The requirement will be met once the student has reached the minimum of 45 upper division requirements, but all upper division courses will show. 
    • Elective Courses Block: Courses, such as electives or baseline courses such as Math 101, which a student may take and count toward their degree but do not meet specific requirements for a student’s major or degree.
    • In-Progress Block: Here you can see a list of the courses a student is currently enrolled in, but have not yet completed.
    • Insufficient Grades: Those courses in which the grade does not allow for passing credit for the course (for example, F’s. W’s, NR, and “Incompletes”). Once the final grade for a course has been received, the course will move into the appropriate spot within the degree audit; if the course does receive a passing final grade, it will remain in this area with the final grade attached. 
    • Exceptions: This notes any exceptions related to a student’s courses or other degree requirements.
    • Legend: Located at the bottom of the page and displays an interpretation of the most commonly used symbols in the audit.
  • Degree Audit: Registration Checklist

    From the Worksheets tool, you can choose Registration Checklist from the format dropdown menu. It will display a list of every requirement that the student still needs to complete within the various Degree Audit sections. These are the same sections, or blocks, that were visible in the Student View, but only show the requirements still needed. 

  • What-If

    If a student has declared a major, but is considering other majors, minors, programs, concentrations and/or emphases, the “What-If” function will display the courses that have already been taken and where they would fit into a new field of study. If a student is undeclared, this will help to see what is required for general education.

    The system starts with a blank slate, so a student must select all degree, major, minor and other options. Current program declarations do not feed over from the audit worksheet.  Any exceptions that had been processed for the declared program will not appear in the “What If” version.   

    How to use “What-If” Tool

     

    1. Click “What-If” and select the student’s BA or BS from the “Degree” drop-down menu (only the majors associated with each degree will populate).

    • If the student is undeclared and only wants to see the general education requirements, click the “Process What-If” button at the top after selecting the degree. 

    2. Select the catalog year.

    • Banner and DegreeWorks will automatically select the catalog year the student first enrolled at LMU. It is possible for a student to complete requirements under a more recent catalog if preferred, but the major declaration would need to be updated with the Registrar's Office. 

    3.Select a major, minor and concentration, as appropriate.

    • Some majors also require the selection of a specific program; these majors have different tracks which have significantly different requirements.

    4. Optional: enter any relevant future courses.
    5. Click the “Process What-If button.”

    6. A Degree Audit will display with the student’s updated information pertaining to the proposed major or minor.

  • Look Ahead

    The Look Ahead tool is the last one on the Worksheets tab. This tool can help a student plan for the future by allowing courses to be added that the student is considering registering for in future semesters, seeing how they affect and interact with the student’s current degree requirements. 

    To use the Look Ahead tool, follow the following steps:

    1. Enter a course by subject and number on the first screen and click “Add Course” button. Repeat for additional courses if desired. 

    2. Once the list of courses is complete, click the “Process New” button at the top of the page (located next to the “Format” dropdown menu).

    3. A new, proposed Degree Audit page will display, showing the “look ahead courses” included throughout each section as appropriate. They will be denoted in blue font, with “Planned Term” written at the end of each course’s respective row.