Forms

It is recommended that you make a copy of the paper-form submissions for your personal records. You will receive an email acknowledgement from web forms.

  • Application for Certificate

    Form available in Fall 2017

  • Application for Degree

    If the form does not appear in your browser, please use this link

    Students inform LMU of their intent to graduate by submitting an application for degree; the University does not submit applications for students. All applicants file for degree in the term in which they qualify to graduate.

    Want a refresher on the graduation process at LMU?

    A student will not graduate from LMU until the degree audit shows all requirements as MET.

    • If all requirements are MET, a student may expect the degree posting.
    • For the NOT MET status, the degree audit will show the requirement(s) yet to be fulfilled. Students are solely responsible for ensuring that the audit shows the MET status in order to qualify for a degree. If a student finds that the audit does not reflect what the student expects to see, the student should consult with the advisor and/or the Academic Records Coordinator (ARC) for the student's College/School in the Office of the Registrar.
    • A student must ensure that all substitutions and waivers (if any) have been documented, signed, and submitted to the Dean's Office. If the student does not see the change reflected on the audit within ten business days, the student should contact the ARC for the student's College/School in the Office of the Registrar.
    • A student's application for degree will be canceled if a grade of Incomplete is submitted by the instructor of a course(s) required for the degree program.

    After submission of this form, you will receive an email at the address supplied on the form confirming the data you entered. Please allow 10 business days for processing and then check PROWL to confirm the degree status (Student Services > Student Records > View Degree Information). If your application has been processed, you will see one of the following statements which are explained below:

    • PN - Pending - this status means that your audit shows all academic requirements as met. Your application will remain PN until the degrees are posted through May and into early June.
    • MR - Audit shows unmet requirements - this status means that you have not completed the academic requirements because you have outstanding work to complete, or that you need to process adjustments if the courses are present on your audit, but not being evaluated in the right groups. If you are able to address successfully these issues, your status will move to Pending. If you do not, your application will be canceled.
    • CN - Degree application was canceled - if your audit shows unmet requirements, you were not eligible for the application term. You must re-apply for your degree in the term in which your audit shows all requirements as met. Degrees may not be backdated.
    • AC - Application was canceled - this status means that you were not eligible to apply for degree in the term you submitted. You must re-apply for the term in which your audit shows all requirements as met.

    Remember that if degree requirements cannot be completed or the degree application is canceled, you must submit a new application for a subsequent semester.

    Changes to Diploma Name after Submission

    For inclusion in the Commencement program, submit an updated Application for Degree with the appropriate update option checked or email commencement@lmu.edu any time prior to Monday, March 12, 2018. After that date, the new diploma name will be printed on the diploma only: PROWL (Student Services > Student Records > View Degree Information).

    Remember, only legal names as found on your student record may be printed on the diploma; nicknames or unverified alternate names (e.g., a married or family name) are not accepted. To change your student name on record, submit a Change of Legal Name or SSN

    Changes to Diploma Address after Submission

    If you need to change your diploma address, submit an updated Application for Degree with the appropriate option checked or email commencement@lmu.edu prior to the order date. You may view both the diploma address and the order date on PROWL: Student Services > Student Records > View Degree Information.

  • Athletic Club Eligibility Roster
  • Authorization Release Records Information

    LMU offers its student two way in which to release student records data.

    Proxy Access in PROWL: grant online access to part of your student record to a parent/guardian or other designee.

    Written Access

    • In accordance with the Family Education Rights and Privacy Act (FERPA) of 1974 as amended, students must provide written consent if they would like LMU to share information with parents, spouses, or any other person or groups of persons. By completing and submitting this form, you are authorizing LMU personnel to discuss the details of your University application, accounts, and records with whomever you designate. This authorization will remain in effect until revoked in writing. Authorization to Release Student Records
  • Catholic School Leadership Certificate
  • Change of Legal Name or SSN

    If the form does not appear in your browser, please use this link

    Use this form to change how your legal name appears on LMU records. Legal documentation of the new name must accompany the request form.

  • Change of Program

    Download Change of Program form

    • This form allows you to declare (add), drop, or change elements of your program of study, e.g., changing majors, adding a minor, change a concentration, etc. If you are adding and dropping on the same form, you must obtain signatures from both Chairpersons/Directors. If, for example, you are adding a HIST minor and dropping the ENGL minor, the Chairpersons of both HIST and ENGL must be on the form. Incomplete forms will be returned to the student.

    Undergraduate
    Entering freshmen and transfer students are admitted to the University in their academic major of choice at application. A change of academic major or emphasis/concentration in the major within the same school or college may be limited by the availability of space within the requested major and requires the approval of the department chair and the Associate Dean of the College or School.

    A student must also be signed out of the current major by obtaining the approval of the department chair of the current major as well as the Associate Dean of the College or School. If a student decides to change an academic minor, he/she must submit a Change of Program to the Office of the Registrar.

    Changes in majors, which involve the changing of a School or College, may be limited by the availability of space within the school and/or the specific academic major. Students wishing to change colleges or schools must meet the respective admittance criteria and complete the application process specified by that College or School. The decision of the Associate Dean of the College or School is considered final. Upon acceptance into the new major, emphasis, or minor, the student must submit a completed Change of Program to the Office of the Registrar.

    Graduate
    Graduate students are admitted to a specific program consisting of a degree and major within a College or School. Graduate students who wish to change a degree program must apply for the new program through Graduate Admissions. A student who wishes to change from one emphasis/concentration to another within a program before completing a degree must request approval from the Program Director. Students must submit a completed Change of Program to the Office of the Registrar.

  • Course Challenge/Credit By Exam

    Download Course Challenge form

    A student may request credit by examination for selected courses provided that the student meets all eligibility requirements of the course. It is the responsibility of the student to arrange for a credit by examination, including a faculty member willing to administer the challenge, as then approved by the course Chairperson and student’s Dean. A course may be challenged only once.

    Undergraduate

    • To challenge an undergraduate course by examination, a student must be regularly enrolled and a full-time student. Students may not challenge a course that is at a level more elementary than one in which they are currently enrolled or for which they have already received credit. Students may not challenge a course for which they have previously registered until a period of one year has elapsed from the time of their original registration in the course. A challenge examination once failed may not be repeated. 1000- and 2000-level courses in the Department of Modern Languages and Literatures may not be challenged.

    Graduate

    • If the student passes the challenge exam, that is equivalent to waiving the course requirement but not the total unit requirement for the degree. MBA students may challenge MBA core courses only during the first semester of enrollment.
  • Data Request

    If the form does not appear in your browser, please use this link

    Requested information is to be used in accordance with FERPA. Students who have indicated that they do not wish their information released will not appear on the report. Data released is for the sole use of the requestor. Information may not be passed on to a third party, on or off campus. Once information has been released, the requestor is legally responsible for maintaining confidentiality.

  • Degree Audit Adjustment

    This form documents course substitutions, rule waivers, and other adjustments as approved by your Associate Dean's Office.

    Degree Audit Adjustment

  • Diploma Re-Issue Request

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  • Diploma Release after Account Hold

    If the form does not appear in your browser, please use this link

  • Directory Information Non-Disclosure

    Once a student enrolls at LMU and/or turns 18, the student controls access to his/her record. Please consult the section on FERPA so you understand what you are withholding and why. Complete the form with a physical signature (keyboard signatures not allowed) and return it to the Office of the Registrar.

    Non-disclosure of Directory Info

  • Independent/Tutorial Studies

    If an instructor is willing to offer you either an Independent Studies or Tutorial course, use this form to facilitate the request to have the course approved. Please ensure you understand the requirements of these courses. Independent or Tutorial Studies

  • Inspect/Review Education Records
  • International Shipping of Transcript

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  • Internship Credit

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  • Leave of Absence

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    I. Leave of Absence
    Complete the LOA Form below

    A Leave of Absence (LOA) may be granted to a student who applies for a temporary break from studies for up to two years or four semesters. A student on a processed LOA retains their admitted status; however, they do not have the rights and privileges of registered students as they are currently not attending classes. A student on a LOA may complete LMU course work for which the grade of Incomplete was submitted in the prior term and must comply with the policies, including all deadlines, concerning a grade of Incomplete.

    Current students who are uncertain whether or not to take a LOA from the University are strongly urged to contact their advisor and/or Academic Dean's Office. Graduate students should contact their Program Director.

    A student may take a LOA from the University on or before the last day to withdraw (WD) from a term (see Academic Calendars). A LOA in the current term cannot be processed if this deadline has passed. In this case, you should complete your courses and you will receive final grades in each. Your LOA will be processed after final grades have been posted, and take effect in the subsequent term.

    Considerations:

    1. Drop all courses in PROWL in the current and any future terms which have registrations.
    2. Consult with the Dean’s Office, Financial Aid, Student Financial Services, and Student Housing (for residential students).
      1. Contact the Student Accounts Office to review your account and update any outstanding balances. Refunds are available based upon the University's Tuition Refund Schedule for the term.
      2. If you are a resident student, consult the Housing Office website.
    3. Other considerations: turn in library books, athletic equipment, film and television equipment, and any other items which belong to LMU.
    4. An international student must consult with the Office of International Students and Scholars to ensure that visa requirements will be satisfied.
    5. The extension of University-sponsored student health insurance may be available during a leave of absence. Consult Tuition Refund Insurance for more information.

    II. Leave of Absence for Medical Condition
    See Considerations (above) and complete the LOA Form below.

    A Voluntary Medical Leave of Absence is to provide students time away from Loyola Marymount University campus for treatment of a physical or mental health condition that impairs a student’s ability to function safely and successfully as a member of our community. Students are highly encouraged to contact the Student Affairs Dean’s Office (SADO) to talk to a Community of Care (COC) Case Manager to discuss the reasons for the request. Student Affairs Dean’s Office: Malone Student Center 301 - (310) 338-3756 - Community of Care Website


    III. Exception to University Policy: Late Medical Leave of Absence (do not use form below)

    After the last day to withdraw in the semester, but before the final day of classes, students may withdraw from courses for medical or psychological reasons only. Students who wish to take a LOA after the deadline must follow the Late Medical Leave of Absence procedure. Non-medical emergency requests may be considered in cases of military deployment, natural disasters, etc. Use the Exception to University Policy form‌ to request a non-medical exception; please be concise on the form but include the pertinent facts as well as the documentation to support the request. Students granted a late LOA after the deadline are not eligible for tuition refund.


  • Petitions

    Choose from the petitions below:

    • Registration Adjustment
      • for Course Audit - CR/NC Grading - Extension of Incomplete - Time Conflict - Unit Adjustment - Unit Overload
    • Exception to University Policy
      • for a Late Drop/Withdrawal from a Class(es)
      • for non- medical emergency situations, i.e., military deployment, natural disasters, etc.
      • for emergency medical situations after the drop/withdraw deadline in the semester, use this form
      • for any other type of request
  • PROWL Proxy

    Proxy Access in PROWL: grant online access to part of your student record to a parent/guardian or other designee.

    * If the proxy-designate does NOT receive the invitation email, there are two items to consider:

    1. The email was entered incorrectly. You may wish to try again, ensuring the correct email.
    2. The email service provider, e.g., Outlook.com, Gmail, etc., may have filters in place which prevent the delivery of the email. If you have tried the same email twice and each time it is not received, most probably filters are in place preventing delivery. In a word, there is nothing you will be able to do about that. Your only option is to use another email account.

    The University assumes no responsibility for any reason should an invitation email not be received.

  • Return from Leave of Absence

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    I. Return from a Leave of Absence:
    Fill out form below

    • If you are returning within the four-semester RLA time period, fill out form below.
      • If you do not return within the four semester timeframe, you are automatically withdrawn from the University and you are not eligible to use the RLA process. If you wish to return to LMU, you must first contact your Dean's Office for permission to return to the University. If given, you must submit a new admissions application through the appropriate Admissions Office.
    • Contact the Chair of your academic department or Dean’s Office to inform the department of your intent to return and the expected semester of return.
    • Meet with your Dean’s Office prior to registering for classes.
    • Meet all financial aid deadlines for the academic year of the expected return and clear any financial holds.
    • Check PROWL for any other holds on your account that need to be addressed, and contact the appropriate office for assistance in their removal.
    • If you wish to reside on campus, contact the Student Housing Office and submit all the necessary forms to apply for housing and meet all deadlines.
    • If you have disabilities, you may be eligible for reasonable accommodations and/or special services in accordance with the Rehabilitation Act of 1973, and the Americans with Disability Amendments Act (ADAA) of 2008. You are responsible for communicating requests for academic accommodations to the Office of Disability Support Services.

    II. Request to Return from a Late Medical Leave of Absence


  • Student Information System Access Request

    If the form does not appear in your browser, please use this link

  • Summer School Application (non-LMU Students)

    Summer courses at LMU consists of two consecutive 6-week sessions, each the equivalent of a 16-week semester. Final exams are included within each six-week session. The sessions do not overlap and students are welcome to attend both sessions. Because of the compressed nature of the classes, students are limited to 8 semester hours per session.

    Students are held responsible for adhering to published deadlines and assume full responsibility for the accuracy of their registration and for incurred tuition and fees. The University does not drop students from courses for non-attendance or missed deadlines. Students are advised to consult the Refund Percentage Period.

    Summer Session 2017 Calendar

    Schedules of Classes

    • Summer 2017 Registration begins Monday, December 5, 2016
    • Summer I: Classes begin Monday, May 15, 2017; Classes end Friday, June 23, 2017
    • Summer II: Classes begin Monday, June 26, 2017; Classes end Friday, August 4, 2017

    LMU welcomes undergraduate students from other institutions who wish to take summer courses.

    Course descriptions and requirements are found in the University Bulletin.

    Registration Process

    1. Download, complete, and submit a Summer Application to the Registrar's Office (see address below).
    2. A student record will be created.
    3. After your application is processed, a confirmation email will be sent to you with information about your LMU student record and directions on how to register for summer classes online. If you do not receive a confirmation email from the Registrar's Office within five business days of submission, please contact us through email: registrar@lmu.edu
    4. The payment deadlines for the respective summer session will be posted when it becomes available. See Student Accounts Department.

    Please Note

    Visiting Undergraduate Students:
    If you are attending another college or university and you wish to register for a course which has a pre-requisite or some other restriction, you should submit with your application a copy of a transcript (unofficial is allowed) verifying that you qualify to take the course. You may not be registered in a restricted course without proof of having fulfilled the requirement.

    High School Students:
    A student who has completed the 11th grade with at least a B+ (3.3) GPA may take summer classes at LMU. If you wish to register for a course with a restriction, the Office will evaluate your high school record in light of the pre-requisites of the course and inform you if the registration is allowed.

    Requests for Math Courses:
    Any student wishing to be enrolled in a math course but who has taken the prerequisite at the high school level must first take the Math Placement Exam. To schedule a math exam, please contact Jill Davine at jdavine@lmu.edu.


    Mail application to:
    Office of the Registrar
    Loyola Marymount University
    1 LMU Drive MS 8325
    Los Angeles, CA 90045-2659

    Fax to: 310.338.4466 or Scan to: registrar@lmu.edu

    Please note: Students are held responsible for adhering to published deadlines and assume full responsibility for the accuracy of their registration and for incurred tuition and fees. The University does not drop students from courses for non-attendance or missed deadlines. Students are advised to consult the Refund Percentage Period.

  • Transfer Course Approval

    Transfer Course Approval

    POLICY

    Courses from a government-accredited and LMU-approved institution with a grade of C or higher are acceptable for transfer. LMU credit will be given only after the receipt of an official transcript from the school attended at the request of the student. A combined maximum of 60 semester hours may be transferred from community colleges. Only approved courses on this form are eligible for transfer. By signing the form, the student acknowledges and accepts these policies.

    • Undergraduate
      • Any undergraduate student regularly enrolled as a degree candidate who elects to take courses at a college or university other than Loyola Marymount University must obtain a Transfer Course Approval form and submit it to the Office of the Registrar. After its evaluation, the TCA is scanned to the student who meets with the Associate Dean of the student’s College or School prior to enrollment. Courses taken without this approval may not be counted toward the degree. Entering transfer students generally receive credit after admission to LMU for courses from other colleges and universities.
      • Once enrolled at LMU, students may not take courses elsewhere to fulfill either the FFYS (first-year seminar) or FRTA (rhetoric) core requirements.
      • Concurrent enrollment by LMU degree-seeking undergraduate students at another institution for the purpose of transferring credits is not permitted.
      • Approved undergraduate courses with a grade of C (2.0) or higher may be counted for LMU credit. Credit will not be accepted for courses which:
        • Are taken at non-accredited colleges, trade schools, extension programs, correspondence programs or have been identified as being remedial or in other ways as being non-transferable.
        • Are taken on a CR/NC or Pass/Fail basis where the CR or Pass grade is not equivalent to a grade of C or higher.
        • Are identified as duplicates to course work already completed (excludes courses that may be taken multiple times for degree credit).
        • Exceed the limitations of resident requirements.
        • Exceed the 60 semester hour maximum allowed for undergraduate course work from community colleges, or exceed the 90 semester hour maximum allowed for undergraduate course work from four-year institutions.
    • Graduate
      • At the time of admission to a program, and if approved by the academic Department, Program Director, and/or Dean of the student’s college or school, a student may transfer a maximum of two applicable courses of approved graduate credit, six (6) semester units total, from an accredited institution for work completed no more than five years ago.
      • A course credit may be transferred when the grade received was at least a “B” (3.0), and if taken on a CR/NC or Pass/Fail basis, where the CR or Pass grade is equivalent to a grade of B (3.0) or higher.
      • If a course was used to satisfy a degree requirement, it usually cannot be used for transfer credit, with the exception of core or prerequisite requirements.

    PROCESS

    • A student must complete and submit a Transfer Course Approval (TCA) form to the Office of the Registrar to begin the process.
      • Processing by the Office of the Registrar (OTR): The institution and courses will be evaluated for accreditation and LMU acceptance; the approval/disapproval to take those courses as transfer credit to LMU will be marked on the TCA and scanned to the student's Lion email.
      • Processing by the Dean's Office: The student should contact the Dean's Office to obtain the Associate Dean's approval for the courses.
        • With both approvals, the student may take the courses and expect to receive the credit on transfer.
        • If the institution or the courses have been disapproved for credit, no further processing is possible. The option is to choose other courses to submit, or, if the institution is non-acceptable, choose another institution.
        • No credit will be given to transfer work without an approved and filed TCA and a final transcript.
        • Only approved courses submitted on the TCA are eligible for transfer.
  • VA Educational Benefits Semester Enrollment

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  • Verifications
  • Withdrawal from LMU

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    I. Withdrawal
    Complete the form below

    A Withdrawal (WD) from the University is the permanent termination of the academic program, course of study, and the rights and privileges offered to undergraduate and graduate students. A student who wishes to return to the University must reapply to the appropriate Admissions Office. A student is responsible for outstanding financial obligations with the University; a student who used deferred payment plans to secure student loans during their attendance at the University must clear their financial obligations with the Financial Aid and Student Financial Services Offices. A student who has unpaid bills or other unsettled financial obligations with the University, and is not current with payments, will not be able to receive academic transcripts. Once all obligations have been met, a student may order transcripts.

    Current students who are uncertain whether or not to withdraw from the University are strongly urged to contact their advisor and/or Academic Dean's Office. Graduate students should contact their Program Director.

    Steps:

    1. Drop all courses in PROWL in the current and any future terms which have registrations.
    2. Consult with the Dean’s Office, Financial Aid, Student Financial Services, and Student Housing (for residential students).
      1. Students receiving financial aid or loans must complete the Financial Aid Loan Exit Interview.
      2. Contact the Student Accounts Office to review your account and update any outstanding balances. Refunds are available based upon the University's Tuition Refund Schedule for the term.
      3. If you are a resident student, consult the Housing Office website.
    3. Other considerations: turn in library books, athletic equipment, film and television equipment, and any other items which belong to LMU.
    4. An international student must consult with the Office of International Students and Scholars to ensure that visa requirements will be satisfied.

    A student may withdraw from the University on or before the last day to withdraw from the term (see Academic Calendars). A withdrawal in the current term cannot be processed if this deadline has passed. In this case, you should complete your courses and you will receive final grades in each. Your WD will be processed, after final grades have been posted, and effective in the subsequent term.


    II. Application for exception to University Policy: Late Medical Withdrawal (do not use form below)

    After the last day to withdraw from classes, but before the final day of classes, students may withdraw from courses for medical or psychological reasons only. Students who wish to withdrawal from classes after the deadline must follow the Late Medical Withdrawal procedure. Non-medical emergency requests may be considered in cases of military deployment, natural disasters, etc. Use the Exception to University Policy form‌ to request a non-medical exception; please be concise on the form but include the pertinent facts as well as the documentation to support the request. Students granted late withdrawal after the deadline are not eligible for tuition refund.