Policies to Consider

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at http://www.benefits.va.gov/gibill.

  • Benefit Status
    • The student receiving benefits is solely responsible for knowing the status of the benefits, e.g., how much of the benefit has been used and how much coverage (time and amount) remains. If a student submits the semester enrollment form, LMU will certify if any coverage is possible. LMU is not responsible for consequences resulting from a requested certification. The student should contact the VA if there are questions about the status of benefits: 1-888-GI-BILL-1 (1-888-442-4551).
    • When using benefits, it is the student's responsibility to notify the University's SCO of any/all enrollment change(s), e.g., add, drop, withdraw, cancellations, etc., as soon as they occur in the semester. This may be done in-person and/or by email from your LION email account only to VA.Certification@lmu.edu. Failure to do so may result in delayed payment and/or VA overpayment.
  • Certification of Enrollment
    • LMU certifies the student's enrollment data (term dates, hours and enrollment status, tuition and fees) at the close of registration (first) week of the term.
    • Remember to submit the VA Benefits Semester Enrollment form as soon as you have registered for classes to allow your benefits to continue. LMU will not certify enrollment to the VA without the prior submission of this form.
    • You may apply benefits to past terms, but you have one year from the start of a semester to file for benefits.

    Pre-certification

    • Pre-certification of enrolled hours allows for the benefits such as housing to continue in advance of the term. LMU will pre-certify students who have registered in an upcoming term no earlier than 60 days prior to the begin of the semester.
  • Change in Enrollment Status

    After the first week of the term, any changes (add, drop, unit change) must be reported immediately to LMU's Certifying Official

    • Undergraduates pay a flat tuition fee for full-time status of 12 or more units. If enrolled in 11 or fewer units, the student pays by the unit.
      • A student who changes enrollments - up or down but remains in full-time status will not have a change in tuition and fees reported to the VA.
      • A student who is already full-time may add a class(es) with no change in tuition and fees.
      • A student who moves from part- to full-time status will have the new tuition and fee charges reported to the VA.
      • A student who moves from full-time to part-time status will have the change in tuition and fees reported to the VA. The date on which the drop(s) occur is the one used by the VA in determining changes in benefit status. The change from full-to part-time status may result in an overpayment of tuition by the VA. The student will be responsible for re-paying the VA the difference in charges and should expect a change in the housing reimbursement as well. If there are any questions concerning this VA policy, you must call your VA counselor or the general number (888.442.4551) to discuss specifics. The Certifying Official is not able to tell you the financial consequences of a change in enrollment affecting status.
    • Graduate students pay by the unit as there is no flat fee.
      • Any change in enrollment will be reported to the VA and may result in an overpayment of tuition by the VA. The student will be responsible for re-paying the VA the difference in charges and should expect a change in the housing reimbursement as well. If there are any questions concerning this VA policy, you must call your VA counselor or the general number (888.442.4551) to discuss specifics. The Certifying Official is not able to tell you the financial consequences of a change in enrollment affecting status.
  • Course Certification Policies

    Only courses required by the degree program can be certified. Electives cannot be certified if they are not needed to reach the minimum number of credits for your program.

    • Courses that you are taking in hopes of adding or changing to a different major and/or degree program cannot be certified. For example, if you wish to change your degree program, you may not take courses intended for the new program if you have not been admitted to the program.
    • Undeclared majors can only be certified for courses meeting specific College lower-division requirements.
    • Undeclared majors cannot be certified after earning 60 credits.
    • Audited courses cannot be certified.
    • Continuing Education courses or programs cannot be certified.
  • Earning a Minor

    If your degree program has sufficient elective credits, these electives may be used to earn a minor. If you do not have sufficient free electives to meet the unit requirements of the minor, classes for a minor cannot be certified. When you have used your free electives, no future elective credits can be certified.

  • Failing a Class

    Earned Grade of F

    • A student who attends and finishes a course(s) and "earns a grade of F" or, for which the grade does not meet minimum grade requirement, may be repeated. For example, if a student receives a “D” in a course which does not have a higher grade requirement, a repeat cannot be certified because a “D” grade technically meets the requirement. See Repeating Courses.

    Non-Earned Grade of F

    • A student receives a grade of F (non-earned) because they stopped attending the course. A professor will record the last date of attendance (homework submitted, class participation, etc.) on the official gradesheet at the end of term. If this date is earlier than the end of the semester, the failing grade is reported to the VA and is treated as a dropped class. If this causes a change in your enrollment status (full-time to part-time), you may be responsible for repayment of the tuition to the VA. See Change in Enrollment. See Overpayment of Benefits.
  • Overpayment of Benefits

    All Veteran Benefit payments are made at the discretion of the Department of Veterans Affairs (VA). LMU will only confer expected payments and apply funds received from the VA to a recipient’s student account. If the VA determines that a student is not eligible for expected funds, it is the student’s responsibility to repay any overpayment of funds to the VA and LMU.

  • Probation/Disqualification

    The VA uses the same progress standards listed in the LMU catalog. If your low grades lead to disqualification from the University, the disqualification is reported to the VA.

  • Repeating Courses

    Courses which are failed or for which the grade does not meet minimum requirements may be repeated. Courses that were successfully completed may not be certified if they are repeated unless a higher grade is required for the program. For example if a student receives a “D” in a course which does not have a higher grade requirement, a repeat cannot be certified because a “D” grade technically meets the requirement.

    If, however, a student receives a “D” grade in a required major course, and that major requires a “C” grade for every course in the major, the repeat could be certified. Policies differ for a 3rd attempt or more; please contact the certifying official in the Registrar’s Office.