Study Abroad Policies

General Study Abroad Policies: These policies were established to create a clear, safe and transparent experience for all students applying for and participating in LMU Study Abroad Office programming. We greatly enjoy working with students and want to ensure the full comprehension of these policies. Should any point need clarification, please feel free to contact the Director of the Study Abroad office.

  • All students participating in study abroad programming must electronically sign that they have read and understood general study abroad policies before their departure. These policies are a part of each student's online application process and include:
    • Adherence to the LMU Student Conduct Code, located within the LMU Community Standards Booklet. Please note, students under a disciplinary probation from Judicial Affairs may be prevented from studying abroad.
    • Acknowledgment of the student responsibility for the financial obligations of their respective program. This includes policies related to application fees, program price point, availability of finical aid, deadlines, programming inclusions, and cancellation/withdrawal policies (see below).
    • Acknowledgment that as part of the application process, each student will be cleared by the Office of Student Accounts.   Students with overdue LMU accounts will not be cleared for participation in LMU study abroad programming.
    • Completion of all pre-departure videos and quizzes, including topics on health, safety, student discipline, communications, etc.
    • Acknowledgment that students participating in study abroad programming are required to have accident and sickness insurance that will cover them while overseas. A copy of a valid insurance card will be required prior to departure.  Should a student need to acquire international insurance for this coverage, please see this section of our website. All students will automatically have emergency insurance as part of their participation in LMU study abroad programming.
    • Acknowledgment that it is the participating student's ultimate responsibility to obtain and maintain the appropriate immigration documents and status while participating in their study abroad program. This includes an active passport, correct visa and following any necessary in-country procedures.  
  • Additional points:
    • Expulsion from a study abroad program may result in the complete loss of academic credit for the program as well as forfeiture of all programming costs.
    • Admission to LMU short-term programming is on a rolling basis and a student's program of choice may fill before the deadline.   If a student wishes to continue to submit an application after a short-term program has filled, there is a possibility of being placed on a waitlist.
    • Applications to LMU semester programming are vetted and approved each semester. Some semester programs may require a student to apply a year in advance from their desired study abroad semester while others may require a student to apply a semester in advance from their desired study abroad semester. It is the student's responsibility to conduct the needed research and maintain awareness of upcoming deadlines.  
    • Programming not administered directly and fully by the LMU Study Abroad Office may have differing deadlines and it is the responsibility of any participating student to understand these.
    • In cases where credit is transferred from another institution to the transcript of an LMU student, it is the responsibility of the participating student to ensure that a transcript has been requested from the partner institution/program.
  • Cancellation/Withdrawal policies:
    • If a student must cancel or withdraw from their program either before or after their departure, all students must complete the Cancellation/Withdrawal Form. This form must be requested by the student from their respective study abroad advisor.  Students will not be considered withdrawn from their program until either the director of study abroad or their respective study abroad advisor receives this signed form.   
      • Semester: Students should note that LMU incurs certain financial and contractual obligations once a student accepts a place in one of our programs. Any refund of recoverable costs for semester-based programming will be assessed on a case-by-case basis and will require conferral with the study abroad office.
      • Short-term: By admission into short-term programming, students have acknowledged the programming withdrawal deadlines and associated final refund dates. Cancellation/Withdrawal from short-term programming after these dates means that students will be liable for the entirety of the program fee.
  • Petitioning for non-approved programming:
    • A student may participate in a study abroad program not currently approved within the LMU list of programming by completing the study abroad approval petition process, but we encourage you to first look through our program list to make sure that we do not have a program that meets your geographic and academic needs. Students are eligible to petition a program for strong academic reasons. The LMU Study Abroad Office, Registrars Office, and the student's respective Associate Dean are each involved in the approval and articulation of the credits for these programs. Failure to complete the petition process for either semester or short-term study abroad programming may result in the denial of transfer credits from the program. They must meet LMU's strict guidelines for international transfer credit and must apply a year in advance, meeting the following deadlines:

      • October 2, 2017 is the application deadline for Summer 2018
      • October 2, 2017 is the application deadline for Fall 2018
      • February 10, 2018 is the application deadline for Spring 2019

    • Please email studyabroad@lmu.edu to inquire about the petition process and application.