Faculty FAQs

  • First, refer to the Academic honesty Policy for guidance and then gather the available evidence and send an email to the involved Student within 5 business days upon discovering the suspected violation and be sure to copy your appropriate supervisor.

  • This message should include: 1) a statement of the nature of the suspected violation, 2) the evidence supporting the suspected violation, 3) a request to meet (or confer) with the Student within 5 business days after the student’s response to the email.

  • Because at this point in the process there is only a suspicion or allegation of a policy violation no determination has been made and there should not be any mention of: 1) a prospective sanction in the message, or 2) final decision as to whether a violation occurred or not.

  • You will then render a decision as to whether or not a violation occurred. If you decide a violation occurred, impose the appropriate sanctions and submit the completed Academic Honesty Violation Form along with supporting documentation (including mail notifications to the Student, the course syllabus, and documented evidence) to the Provost, the Student, and your immediate supervisor as described in the Academic Honesty Policy. If you decide a violation did not occur, notify your supervisor and the process ends.

  • You should state the allegation and provide the evidence. The student should have ample time to provide their rationale, explanation, or refutation of the evidence and allegation.

  • If you determine that a violation did not occur, then take no further action other than to notify your supervisor as such. If however, you determine that a violation occurred, decide on the appropriate sanctions, complete the Academic Honesty Violation Form , and submit the form with all of the available evidence to the Provost via email. Copy the student and your supervisor on this correspondence.

  • In the event that you and the student agree that a violation occurred, yes. In the event that you and the student disagree and the student appeals, then perhaps not. The Provost and/or the Academic Honesty Review Committee (AHRC) may contact you requesting follow-up documentation or clarification as necessary.

  • In addition to descriptions of direct observations, all forms of student work including, but not exclusive to papers, exams, recordings, projects, and creative works may be considered evidence. Please include access to all necessary evidence in your submission to the Provost. Please provide all forms of evidence without password protections upon submission to the Provost.

  • Please contact your Instructional Technologist for assistance in downloading and transferring excessively large files (e.g., video). The files should remain on secure LMU systems such as Respondus, email, and/or Box.

  • The burden shall be upon the Instructor to provide evidence that it is more probable than not that the Student has committed the alleged academic honesty violation.

  • Lockdown browsers (e.g., Respondus) and virtual meeting software (e.g., Zoom) operate as an extension of the classroom and are therefore covered under general LMU waivers. Nonetheless, it is recommended for the purpose of transparency that a disclosure be included in your syllabus as to the nature and rationale for your use of these tools as it pertains to the Honesty Policy . It is also recommended that you provide this or similar language at the start of any online assessment involving proctoring software as a reminder.

Still have questions? Please contact us by calling the ARC front desk at 310-338-2847, or email us at arc@lmu.edu.