Graduation

Are you ready to graduate - to earn your LMU degree?

To start the graduation process, you must inform the University of your intent to graduate in a specific term by submitting an online Application for Degree. Apply for the term in which you will complete your degree program. You are strongly encouraged to apply for the degree as soon as possible after registering for your last term; this will give you time to address any unmet requirements before the degree date.

Application Deadlines

Degree Conferral Date
Filing Dates
August 31, 2018 Friday, August 31, 2018
December 31, 2018 Monday, December 31, 2018
May 11, 2019 Friday, January 18, 2019
August 31, 2019 Friday, August 30, 2019
December 31, 2019 Friday, August 30, 2019
  • Graduation and Commencement: The same thing?

    No, and it is important to understand how they differ.

    To graduate from LMU means that you have earned your degree and the Registrar's Office has posted the degree to your academic transcript. This is the official statement of the University that you have graduated.

    Students must apply for a degree to participate in Commencement.

    You are eligible to participate in Commencement 2019 if you have applied for your degree and meet one of the following criteria:

    • Awarded a degree in August or December 2018
    • Bachelor’s or Master's candidates with intent to graduate in May 2019
    • Bachelor's candidates with no more than 30 semester hours remaining who can complete all degree requirements by the August or December 2019 semester without a unit overload in any of the remaining terms
    • Master’s candidates with no more than six semester hours to complete by August or December 2019
    • Doctoral candidates with approval from the Doctoral Program

    How do I know if I am ready to participate? You qualify to participate if:

    • You applied for your degree
    • You meet one of the above criteria
    • You have picked up your name card issued by the Registrar's Office. You may have picked this up at the After LMU Event or directly from the Registrar's Office.

    When these conditions are met, you are ready to participate in Commencement. No other confirmation of participation is necessary.

    Participation in the commencement ceremonies does not imply that you have graduated or will graduate with an LMU degree - even if you walk across the stage and shake hands with the President. You must meet degree requirements as indicated for your respective program to earn an LMU degree. You will have officially graduated from LMU when the Office of the Registrar posts a degree to your transcript.

  • Where Do I Begin?

    Consider these items before submitting your application to graduate.

    Your degree audit (DegreeWorks or CAPP) MUST show all requirements as met or in progress. If you do not see a green checkmark or a tilde in the checkbox (DW) or No or Not Met (CAPP) next to a degree requirement when you apply, you will not graduate. It is your sole responsibility as a student to ensure your audit shows all requirements met before you will graduate.

    • Questions about your degree audit or requirements? See your advisor.
    • Unmet requirements which need an adjustment? File the necessary forms.
    • Do you see something you think should already be corrected? Contact your college's Academic Records Coordinator in the Office of the Registrar.

    Apply to graduate in the term in which all degree requirements will be met. If you have a minor or second major, you must complete these before or in the same term as your major.

    • If you have majored in two different Colleges or Schools, the degree earned corresponds to the primary major, e.g., a student whose first major is English and second major is Chemistry will get a Bachelor of Arts degree in English with a Chemistry second major. If you are a double major, submit one application for the degree including the second major. You will receive one diploma which will mention both majors (concentrations and minors do not appear on the diploma).
    • If you complete more than one degree, you will submit an application for each degree and receive a diploma for each degree.

    Please review your audit to confirm that degree and program requirements are met. Consult with your academic advisor or Associate Dean’s Office to address any outstanding requirements before registering for the graduation term and the ARC for your college/school in the Office of the Registrar.

    Courses or requirements not met should alert you that you may not qualify to graduate. It is your responsibility to read, understand, comply with the degree requirements printed in the LMU Bulletin Undergraduate & Graduate Degree Requirements and to take action to address all outstanding issues before the degree-granting date. No one else may do this for you.

    You may submit an Application for Degree if your audit shows unmet requirements. In cases where the audit report is not met, consider the following:

    • Is your registration finalized?
      • Be aware that after the first week of classes, late registration may not be approved.
    • Did substituting one course for another fulfill the requirement?
      • A Petition for Degree Audit Adjustment must be approved by the Dean’s Office and submitted to the Office of the Registrar before the end of the degree term.
    • Is the requirement to be fulfilled by transfer work from another school?
      • Send the official transcript(s) from that school and Transfer Course Approval to the Office of the Registrar. Refer to PROWL (Student Services > Student Records > Transfer Information) to confirm that all transfer work is entered.
        • Work taken elsewhere for Spring 2019 must be completed prior to the end of the LMU Spring semester in order to qualify for graduation. LMU does not allow enrollment at LMU and another school in the same term if the transfer courses are to be used for degree credit.
    • Are there any grades of Incomplete on your record?
      • You may not graduate with an Incomplete in a degree-required course. If the instructor submits an Incomplete grade on the final grade sheet, the student's application is canceled. There is no grace period to make up an Incomplete before the degree date.
    • Do you have a second major and/or any minor which is not complete?
      • If you are not actively pursuing a declared second major and/or minor, it is important that you drop it officially no later than the end of the degree term. Run a “What-if Analysis” to check the progress of a second major that is in a different College or School than the primary major.
  • Application for Degree

    If the form does not appear in your browser, please use this link

    Students inform LMU of their intent to graduate by submitting an application for a degree; the University does not submit applications for students. All applicants file for a degree in the term in which they qualify to graduate.

    Want a refresher on the at LMU?

    After submission of the application, you will receive an email at the address supplied on the form with the data you entered. Please allow ten business days for processing and then confirm the degree status in PROWL: Student Services > Student Records > View Degree Information.

    Changes to Diploma Name after Submission

    To change your legal name after having submitted an application, submit another Application for Degree with the appropriate option checked or email commencement@lmu.edu. Your new diploma name may be viewed in PROWL: Student Services > Student Records > View Degree Information.

    Only legal names as found on your student record may be printed on the diploma. Nicknames are not allowed. Name changes due to other situations, including marriage, must be proven by official documents. To change your student name on record, use this form.‌

    Changes to Diploma Address after Submission

    If you need to change your diploma address, submit another application for Degree with the appropriate option checked or email commencement@lmu.edu before the order date. You may view both the diploma address and the order date on PROWL: Student Services > Student Records > View Degree Information.

    Choose the appropriate option:

    Application for Fall 2018 (December 31) degree date.

    Application for Spring 2019 and forward.

     

  • Degree Application Status Code

    When your application has been processed, you will see a PN (Pending) or MR (Missing Requirements) code in PROWL: Student Services > Student Records > View Degree Information.

    When the Registrar's Office processes your application, it checks the degree audit to ascertain whether all requirements are:

    • Met - you will receive a PN code in PROWL (presuming successful completion of In-Progress courses)
      • If you receive a PN code, it will remain PN until the final evaluation of your audit after final grades have been processed for the completion semester. The code remains PN even if you make changes to your record which causes the audit to now show missing requirements.
    • Missing Requirements - you will receive an MR code in PROWL.
      • If you receive an MR code, it will remain MR until you address the unmet requirements with your advisor and Associate Dean's Office. If you have successfully met the requirements, the Associate Dean's Office will inform the Registrar's Office to update the code to PN. If you do not address or are unable to complete the unmet requirements prior to the degree date, your code will remain MR until the final evaluation of your audit after final grades for the completion semester have been posted.

    In either case, the PN or MR code remains on your record until final grades have been processed. 

  • Degree Awarding and Cancellation

    Posting of Degree

    After the final review of your degree audit takes place, you will receive either an AW (Degree Awarded) or CN (Degree Cancelled) code. If you receive the CN code, you must submit a subsequent application for degree for the term in which all requirements show as met.

    LMU has three degree dates throughout the year. The award date of the spring term is the date of the spring undergraduate or graduate commencement ceremonies respectively; the summer date is August 31; the fall date is December 31. If you complete your degree program, you will receive the corresponding degree date. Each degree audit is reconfirmed by personnel in the Registrar's Office and the posting of your degree date will occur in the weeks following the degree date. 

    Diplomas

    You do not receive your diploma during the Commencement ceremony; rather, diplomas are mailed to the address you provided on the application approximately two to three weeks after the degree has posted.

    If you have a Controller's Hold (Student Services > Registration > View Holds), your diploma will be available after the hold is released by Student Financial Services. Please inform the Office of the Registrar of the hold removal with this form.

    Duplicate diplomas may be ordered by completing this form.

    Cancellation of Degree

    The following items on your record will result in cancellation of degree:

    • You must complete the minimum number of units required for your degree program. Your unit total is not rounded-up - even a fraction of a unit short of the required minimum will result in degree cancellation.
    • The GPA does not fulfill stated minimum requirements. Specifically, Undergraduates cannot graduate with a cumulative GPA or a major GPA below 2.0. Master’s and Doctoral candidates cannot graduate with a cumulative GPA below 3.0.
    • All degree requirements are not met. This includes fieldwork, examinations, etc., that are completed after coursework is finished.
    • A second major and/or minor(s) is unfinished.
    • All required coursework is not completed and/or outstanding paperwork is not submitted to the Office of the Registrar by the end of the term for which the degree is pending, including an Application for Degree for each degree being earned.
    • You receive an Incomplete grade in a course required for the degree.
    • Should it be necessary to take courses elsewhere before degree work is completed, a Transfer Course Approval may be completed IF the term and course end of the transferring institution are prior to the LMU graduation date. For example, if you take a course at a community college where the spring semester ends AFTER LMU's spring term graduation date, you are ineligible for the spring degree and the degree application will be canceled. LMU does not allow concurrent enrollment for the purpose of transferring degree credit.

    Reapplying for Degree

    If your degree audit shows the Overall Degree Requirements are NOT MET, you will not graduate. You will need to submit another degree application for the term in which you will finish all requirements. Your degree date will be the one in the term when degree requirements are met. Degree dates are not backdated.

    If you are using transfer work to complete degree requirements, the Office of the Registrar must have received the signed Transfer Course Approval(s) and official transcript(s) from the institution(s) within 30 working days of the end of the degree date. Items received after that date will not be applicable to the graduation term and will cause the application to be cancelled.

    If you have questions concerning missing requirements, you may contact your Academic Records Coordinator in Office of the Registrar and/or your Associate Dean's Office.