Position Overview
Program Assistants perform various administrative projects and tasks for ACE. These may include assisting with event planning, publications, website maintenance, phone banking and recruitment, student support, and more.
Responsibilities
Program Assistants may assist with the following:
• Research and send announcements about scholarships, events, internships, summer research, and other experiential opportunities through email and social media
• Update and maintain the ACE website
• Help plan, set up and take down events for ACE students, faculty, and staff, as needed (e.g., social engagements, ACE Giving, the annual ACE Recognition Event, etc.)
• Help develop publications for ACE events and other initiatives (e.g. ACE newsletter)
• Assist the instructor of the ACE courses, which may include course planning, setup, and classroom support
• Give presentations to prospective students at ACE information sessions and classmeetings. Follow up with students and encourage them to apply to ACE
• Communicate with parents/guardians and prospective students by phone or email, informing them about ACE and furthering encouraging students to apply for admission
• Provide administrative support to ACE and the office of Diversity, Equity, and Inclusion such as data entry; placing, answering, and responding to emails and phone calls; reserving and confirming rooms; ordering and picking up supplies; filing; and supervising the ACE office in the director’s or administrative coordinator’s absence
• Additional responsibilities as needed
Qualifications
Program Assistants must:
• Embrace the mission and philosophy of the ACE Program
• Be committed to serving first-generation and ethnically diverse students
• Be highly teachable and open to constructive feedback to grow professionally and personally
• Possess exceptional professionalism, initiative, work ethic, and character
• Be able to meet deadlines and balance multiple projects and activities of varying degree
• Be able to work efficiently on a team, as well as take initiative, be resourceful, and work autonomously
Requirements
• Attend ACE social engagements
• Work 6 to 8 hours per week