This page is designed to provide information and resources for LMU tenure-line faculty who are applying to, or have received funding from, the Rains Research Assistant Program. General information and FAQs about the Rains program can be found on the main Rains webpage.
General Application Information
The Rains application is administered through the Office of Research & Creative Arts' new platform, Hubb. Hubb is adapted from event planning software and occasionally uses language that references its original use, such as "speaker," "session," or "event." ORCA is working with IT to revise this language. In the meantime, language and association are explained in instructions (e.g., "speaker" for "applicant"). Emails from the platform come from LMU.ORCA@hubb.me.
Please note that the dates provided on the application and the website are guidelines for when faculty can expect to hear back about their applications. They are not strict deadlines. In addition, the date used for turnaround response time is the date of faculty submission, not Chair approval. Chairs do not need to meet this deadline. However, faculty submissions cannot proceed without Chair approval.
Application FAQs
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The application uses faculty LMU credentials to sign in and enter your name and your Chair’s name. If you cannot find the name you are looking for, it is usually because the LMU username or email is slightly different than you expect. If you still cannot find a name, please email student.reearch@lmu.edu for assistance from the administrative side.
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The platform restricts submission to one submission per applicant.
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Chairs will receive an email from LMU.ORCA@hubb.me notifying them of applications that need review. This email provides a link to enter the Rains platform.
Once in the platform, there are instructions on the Grader homepage. Please note that if you have submitted an application of your own, you will need to switch from "Speaker" to "Grader" in the upper left-hand corner. To approve faculty applications (called "Sessions" here) for Approval (called "Grading"), please follow these two steps:1. Navigate to the Grading tab above, where you will be able to view the faculty applications you are being asked to approve for your department.
2. Click on a session title to view the details. Click on Grading to take action and approve/not approve applications. -
All applicants will receive an email from LMU.ORCA@hubb.me notifying them of their application status. This email provides a link to enter the Rains platform.
Resources for Rains Faculty
Accepted applicants will receive an email from LMU.ORCA@hubb.me notifying them that their application has been accepted. This email provides a link to enter the Rains platform in order to provide Rains RA student information, as well as instructions for hiring a Rains RA. Below are some Frequently Asked Questions regarding hiring a Rains RA(s) and supervising their hours. For a more in-depth list of FAQs, please check on the Rains Faculty FAQs page.
Hiring & Supervising Rains RAs FAQs
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LMU has now transitioned to Workday as a centralized platform, and all Budget requirements (including the previously Budget Supervisor Form) are now completed within the program. Please click here for instructions for hiring, including the correct Cost Center and Program.
Workday confusing? Here are the slides from the Rains Hiring Workshop. Recording to be provided soon.
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LMU has now transitioned to Workday as a centralized platform, and all hiring requirements (including the previous SEA) are now completed within the program. Please click here for instructions on hiring in Workday for Rains faculty.
Workday confusing? Here are the slides from the Rains Hiring Workshop. Recording to be provided soon.
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Like all LMU employees, students are paid through Payroll and must abide by SES and California labor laws: they can work no more than 20 hours per week during school sessions, 40 hours per week during school vacations, 8 hours per day, and 6 consecutive days in a workweek (Sunday through Saturday). Students must take a break before the 5th hour of work. MyTime must be submitted and approved every other week.
Workday information on how to review and approve student hours can be found here. They are also included on the overview hiring instructions.
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Please refer to Rains FAQs.
Requesting Additional Rains Funding
Beyond the Rains General Fund (which is t-work funding so that all students are eligible), Rains also has a limited amount of federal work-study funding through the Rains Additional Assistance Work-Study Fund. This fund provides additional funding for Rains faculty through work-study allocations, and is designed to support faculty research and student participation in research by providing federal work-study positions to students working on faculty Rains research projects. Click here for additional information on this program.
If there is remaining funding in the Rains General Fund after the first rounds of faculty awards, ORCA will notify all accepted Rains faculty that they may request additional funding. This notification would come in early spring of the academic year.